Human Resources and Work Health & Safety

The HR & WHS module for myBMP now includes the areas of industrial relations and worker safety in order to assist in managing one of the most valuable assets of a farm business, the people.

Within this module is the guidance to help you firstly meet your legal obligations around employing staff, and secondly, put in place procedures to help you optimise employee productivity in a safe environment.

This module focuses on all aspects of employing staff, whether they are family members, employees or contractors. It offers practical ways to improve your ability to attract, retain, manage and protect your team.

This module is packed full of templates and resources you can download to make the job of staff management a lot easier. These include:

  • Summary of current employment legislation;
  • Draft position descriptions;
  • Templates for recruitment ads and interview questions;
  • Guidelines on what questions you cannot ask during interview (discrimination);
  • Templates for advising unsuccessful job candidates;
  • Induction templates;
  • Probation periods and reviewing performance templates;
  • Guidelines on and templates for conducting (and recording) a performance review.
  • A workplace Health and Safety Plan and Policy
  • Training requirements
  • Risk assessment to eliminate hazards in the workplace
  • Record keeping


Key Area: Human Resources

Contractors are managed appropriately

Check List:

Level 1

The difference has been established between an employee or contractor

Level 2

An independent contractor will be engaged to perform work under a contract for service

A process is in place for employing people

Check List:

Level 1

Employers must ensure all employees are legally entitled to work in Australia

Level 1

Employers of working holiday makers are legally required to register with the ATO

Level 1

The individual has freely chosen to be employed

Level 2

Position (job) descriptions are written for all positions

Wages and Conditions - conditions and employee entitlements are in accordance with the Fair Work Act 2009 (Cth)

Check List:

Level 1

Employees are employed under the appropriate industrial (legal) instrument:

  • Modern Award
  • Enterprise Agreement
  • National Employment Standards - Fair Work Act 2009
Level 1

The business understands and applies the National Employment Standards (NES), with a copy available to all employees on a noticeboard or by electronics means

Level 1

An employer must give each employee the Fair Work Information Statement before, or as soon as possible after the employee starts

Level 1

Employee records are maintained and kept for seven (7) years

Level 1

Compliant pay slips are provided to employees within one (1) working day of a payment being made

Level 1

The business is complying with their Single Touch Payroll (STP) obligations

Level 2

A probationary period is in place for full and part time employees

Workplace rights - a process is in place to ensure the fair treatment of employees

Check List:

Level 1

An Employer must consult with employees concerning work place changes according to:

i.  Model terms for dealing with disputes for enterprise agreements

ii. Provisions in the applicable modern Award

Level 1

A performance management process is in place

A process is in place for ending employment

Check List:

Level 1

Employers are aware of the minimum notice periods required for ending the employment relationship

Level 1

Termination of employment is understood and applied correctly - Resignation, Redundancy, Termination

Level 1

Termination of employment is conducted in a fair and lawful way

Level 1

Termination payments are calculated correctly and paid on employees' final day of employment

Level 3

Exit interviews are conducted with employees upon leaving

Training, career development and farm succession planning

Check List:

Level 3

The transfer of ownership and management of the farm is planned

Level 3 A mentoring process is in place
Level 3

A skills audit has been conducted and staff are provided flexibility to undertake "in house" and or external training

Level 3

An opportunity for a career path development is provided for staff


Key Area: Work Health and Safety

A commitment to work health and safety is shown

Check List:

Level 1

Everyone is aware of the responsibility (duty of care) to make sure that they and other people are safe in the workplace

Level 1

Directors and Officers exercise due diligence to ensure they comply with Work Health and Safety obligations

Level 2

A work health and safety policy demonstrates a commitment to WHS

Level 3

A formal WHS Management System is in place

Consultation occurs about work health and safety

Check List:

Level 1

There is a duty to consult and share safety information with workers and others likely to be affected by a workplace health and safety matter

Level 3

The business has a Workplace Health and Safety Officer (WHSO) / Health and Safety Representative and / or Committee

Employers must manage and control hazards and risks in the workplace

Check List:

Level 1

The risk and hazards in the workplace are assessed to create and implement appropriate control measures using the hierarchy of control measures and are reviewed regularly

Level 1

Codes of Practice are the minimum standard of achieving the required work health and safety outcomes

Level 1

Every person involved in heavy vehicle (gross vehicle mass of more than 4.5 tonnes) activities has a responsibility to assess the hazards and control the risks to ensure the safety of their transport activities. Information should be recorded.  Applies as of 1 October 2018.

Level 1

All machinery is regularly serviced and maintained so that it is safe. A record is kept of machinery maintenance (e.g. Rego checks, diary, WHS meetings)

Level 1 Portable electrical equipment (power tools) are regularly inspected and tested to ensure it is safe to use. Residual current devices are installed on all power boards to protect workers from electrocution. Records are kept for portable electrical equipment and RCD testing. (Note: NSW and QLD have different requirements)
Level 1

Personal Protective Equipment is provided, regularly checked and it is safe to use

Level 1

First Aid kits are available and accessible.  They are regularly checked and a record is kept (e.g. diary, WHS meeting)

A safe working environment is provided

Check List:

Level 1

The business provides and maintains adequate general workplace facilities

Level 1

All workplaces must provide first aid equipment, facilities and trained first aiders

Workers are capable of performing their job safely

Check List:

Level 1

An induction is provided to all workers

Level 1

Train all workers for their specific tasks and provide supervision and ongoing training

Level 1

All workers who operate high risk plant have valid High Risk Work Licences

A system is in place for reporting safety

Check List:

Level 1

A procedure is in place for workers to report injuries

Level 1

Notifiable incidents and dangerous incidents are reported to the regulator

A system is in place for workers compensation and return to work

Check List:

Level 1

The business has a current Workers Compensation Policy that reflects the current workplace

Level 1

The injured at work poster is displayed in the workplace (New South Wales only)

Level 1

The Worker Compensation insurer is notified of a worker's injury